Outlook Express Rules

January 24th, 2007
Posted by Simon Cortez | Under Email Tips

Outlook Express rules are the best way to automatically process incoming emails. By creating an Outlook Express rule you can take a required action on incoming emails. For example, you can move emails to specific folder, delete emails, copy emails to specific folder, forward to someone, flag emails, and so on. However, to do this you must know how to create Outlook Express rules. Given below are the steps that help creating Outlook Express wrrules:

    1. Start MS Outlook Express. To do this, click Start > All Programs > Outlook Express:


    1. In Outlook Express, click Tools, point to Message Rules, and click Mail:


The “New Mail Rule” dialog box opens up:


In the “New Mail Rule” dialog box, you see following sections for which you need to configure settings:

  • Select the Conditions for your rule: In this section, you have to select the conditions according to which emails are processed automatically.

  • Select the Actions for your rule: In this section, you have to select an action that you want to perform on emails.

  • Rule Description (Click on an underlined value to edit it): The section describes the Rule. It displays the rule conditions and rule actions. Moreover, it allows specifying the required parameters according to the rule conditions and actions. For example, if you have selected “Where the To line contains people” in the “Select the Conditions for your rule,” and “Move it to the specified folder” in the “Select the Actions for your rule” sections; then here you have to specify the email addresses that appear in the To filed and the email folder where the emails will be moved.

  • Name of the rule: Here, you type a name for the rule.

After you have specified the rule conditions and actions, the Rule Description section displays them along with underlining the parameters that need to be modified according to the rule’s conditions and actions, as shown below:


    1. To edit the conditions and actions values, click the underlined phrase and provide the required information. Once you have provided the required parameters, they will appear in the Rule Description (Click on an underlined value to edit it) section:


    1. Click the OK button to close the “New Mail Rule” dialog box. The “Message Rules” dialog box appears displaying the recently created Outlook Express rule:


  1. Click the OK button to close the “Message Rules” dialog box.

Now, the incoming emails will be automatically processed depending on the applied conditions and actions.

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